Keeping track of scaffolding and related costs in the construction industry, whether you are a scaffolding hire company or using your own scaffolding can be challenging. Scaffolding can be damaged, lost or stolen on site. It is therefore vital to keep track of items being used on site, items that have been moved from site and stock in store.

In addition, if labour is being supplied these costs need to be allocated to the appropriate site. Calculating costs or income manually can be tedious, as scaffolding is continuously being moved. This process has been completely automated by Whimbrel software. Whimbrel is a cloud based application and can be accessed by site and storage depot.

Whimbrel’s scaffolding management system has the following features:

• Records opening and closing balances for each site
• Manages scaffolding movements from site to site and to storage
• A double entry system to eliminate errors
• Custom designed scaffolding stock reports and invoicing templates
• Scaffolding labour management module
• Keeps track of daily, weekly and monthly scaffolding hire income
• Controls new scaffolding purchased
• Additional modules can be developed if required
• Manages scaffolding inspections
• Calculates cost per item and cost per ton
• Measures labour costs for erection and dismantling
• Customised scaffolding templates
• All reports can be exported to Microsoft Excel with all the formatting automated

Problems with commercial scaffolding management software
Commercial scaffolding management software can be frustrating to use. These systems are designed to suit all scaffolding companies and are often overly complex, with most of the features irrelevant to a specific company. Commercial scaffolding management software can also be difficult to integrate with the company’s existing software systems.

Benefits of custom designed scaffolding management software
Whimbrel has developed a number of software scaffolding modules that can be configure to your requirements and the skills of your personnel. We have designed our modules to suit both contractors and scaffolding hire companies. The software is flexible and additional modules can be added to include tools, plant, formwork, false work and access equipment if required.

At Whimbrel we also specialise in software integration and can integrate your scaffolding management software with your existing accounts’ packages, hire or construction software.

Whimbrel Tool and Equipment Hire Software reduces the cost of running your tool rental business by increasing efficiency, creating more time to manage your business and personnel, increasing profits. Improve your business performance by streamlining your maintenance, storage and sales processes. Whimbrel Tool and Equipment Hire Software includes powerful industry specific financial and operational reports to better manage your rental items assisting business owners and managers, when making strategic decisions.

Using the correct hire software ensures you schedule and track maintenance so you always know whether an item or piece of equipment is available before renting it to a customer. Whimbrel software reduces downtime by scheduling services and repairs correctly and ensures preventative maintenance is introduced.

Our solutions can be customised to your requirements but some of our typical features include:

• Generates customer contracts when hiring out tools and equipment
• Manage both COD and accounts customers
• Control large plant machine hours and operators
• Automatic email alerts for late COD returns
• Seamlessly creates invoices for items of equipment when returned and integrates with the business account package
• Receive warning and email alerts when services are due or overdue
• Use Whimbrel’s advanced reporting engine to better control your operations
• Maintains a detailed history of all maintenance activities performed
• Manages all customers with custom designed reports whether they are cash on delivery or account
• Designs a powerful tool and equipment register which includes rates, depreciation, status, location, specific numbers and dates
• Manage workshop job cards and invoicing
• Record historical maintenance of all equipment items

Tool and equipment hire system’s integration
Our solutions can be integrated with your existing accounting package and other Whimbrel software products, including Whimbrel’s Bill of Material Solution.

Benefits of custom designed software
At Whimbrel we develop software solutions tailored to your business’s processes and personnel. This ensures that our solutions are accepted quickly by your personnel. In addition the software can evolve as your business changes and grows.

Pastel Partner integration
Whimbrel can be directly linked to Pastel Partner, all orders and invoices created on Whimbrel can be seamlessly updated in real time to Pastel Partner.